Get ready for Ellafair!

Your work has been accepted into Ellafair 2026, the juried fine arts exhibition at BloomFest Music and Arts Festival, on May 8 and 9 at the D.L. Hopkins Jr. Senior Center.

What follows is everything you need to plan your two days. Parking instructions and your parking pass will arrive in a separate email. Questions before then, or any time, to Ron Thompson at ron@duncanvillearts.org or (972) 435-9842.

OneThe schedule at a glance

Friday

May 8

3:00 PM: Setup begins
5:00 PM: Welcome Reception
6:00 PM: Best of Show announced
7:30 PM: Reception ends, building secured

Saturday

May 9

4:00 PM: BloomFest opens
8:00 PM: People’s Choice announced
9:00 PM: Tear-down begins
10:00 PM: BloomFest closes

TwoPreparing your work

The three works you submitted with your application will be considered for Best of Show. Beyond those three, you are encouraged to bring additional work for the public to see and to sell. All sales are handled by you directly at your display, so bring what you need to take payment (card reader, mobile payment, cash, and change).

Ellafair provides signage at the entrance, a printed program, one display table, and one easel for each artist. Everything at your individual display is yours to prepare.

All work I plan to display is dry, framed or finished as appropriate, and ready for tabletop or easel display. I have prepared a display label card for each work showing title, medium, dimensions, and price (or NFS if not for sale). I have a printed copy of my artist statement to display alongside my works. I have business cards or a small stack of contact cards for visitors who want to follow my work. If I have work for sale, I have what I need to take payment (card reader, mobile payment, cash, and change).

ThreeDisplay equipment

Ellafair provides each artist with one display table and one easel.

Table dimensions (approximate)

Length: 72 inches (6 feet)
Width: 30 inches
Height: 29–30 inches

Nothing may be affixed to the walls of the venue. If your work exceeds the capacity of a standard easel or banquet table, please reach Ron at the contact information above so we can plan together.

I have checked my work dimensions against the provided table and easel. I will bring my own installation tools (level, soft cloth or felt to protect surfaces, gloves, and packing tape for transport).

FourSpecial accommodations

If you need access to electricity for your display, accessibility accommodations, or any other special arrangements, please reach Ron Thompson at ron@duncanvillearts.org or (972) 435-9842 before load-in.

FiveFriday: setup and reception

Setup begins at 3:00 PM. When you arrive, check in at the Ellafair table inside the main entrance. A volunteer will direct you to your space, where your assigned table and easel will already be set.

The Welcome Reception opens at 5:00 PM. Light refreshments will be served. Plan to be near your works during the reception so visitors can meet you and ask about the work. Best of Show is announced at 6:00 PM. The reception closes at 7:30 PM, and the Hopkins is secured overnight. You are welcome to leave your works in place until Saturday or take them home for the night, whichever feels right. Ellafair organizers are not responsible for loss or damage to artwork left at the venue.

SixSaturday: BloomFest and People’s Choice

Saturday is shared with BloomFest, which runs from 4:00 PM to 10:00 PM. Plan to be present near your works during the show so visitors can engage with the work and complete purchases with you directly.

The People’s Choice award is announced at 8:00 PM by the Duncanville Arts Commission. Tear-down begins at 9:00 PM. Bring transport and packing materials sufficient to collect your works at the close of the exhibition. Works do not remain at the venue overnight, so if you cannot be there yourself, please arrange for someone to collect your pieces on your behalf.

What to bring

Submitted works plus any additional work you want to show or sell
Display label cards for each work
Printed artist statement
Business cards or contact cards
Payment tools if you have work for sale (card reader, mobile payment, cash, and change)
Personal installation tools (level, gloves, and soft cloth or felt)
Packing materials for transport in and out

We are glad you are with us. Parking instructions and your parking pass will arrive in a separate email. Questions any time to Ron Thompson at ron@duncanvillearts.org or (972) 435-9842.